Director of Oaks Youth Sports Academy Operations - Menlo College (2024)

Director of Oaks Youth Sports

Academy Operations

Position Overview:

The Director of Oaks Youth Sports Academy Operations (“Director”) will be a member of the Menlo College Athletics staff. The position was developed to pursue the following:

• Generate auxiliary revenue for the Athletic Department and Athletics staff.
  • Additional compensation for coaches, staff, and students.
  • Revenue to augment Athletics’ operating budget.
• Provide high-level instruction and development that fills voids in area youth sports programs.
• Enhance and improve persistence rates in youth sports by providing a positive environment for participants.

The position offers a unique opportunity to lead by setting up and organizing camps, clinics, and lessons for others to manage. The Director also assists directors and counselors associated with the academy, ensuring they have the supplies they need and that the campers’ needs are met. This role is not just about operations; it’s about learning what goes into making a business run and gaining valuable experience in a collegiate setting.

The Director is responsible for developing, organizing, promoting, and implementing high-quality youth programs, including after-school, evening, weekend, and summer programs. Considerations include school-age camps and clinics, skill development, and youth sports such as basketball, futsal, soccer, basketball, volleyball, baseball, and softball.

The Director is also responsible for promoting camps to prospective parents, recruiting, training, supervising, and evaluating camp staff members, scheduling activities, managing the parent drop-off and pick-up system, and the safe operation and instruction of all camp activities according to Menlo College and camp policies. The Director will be expected to conduct regular assessments of the program’s effectiveness. Future scope expansion opportunities include the possibility of offering STEM and other academic programs on Menlo’s campus.

This full-time position is not just a job. It’s a cornerstone of our Sports Academy’s success. The Director will face various challenges, from problem-solving and mentoring to demonstrating leadership and planning. Commitment and flexibility are crucial, as the role requires direct involvement in the Academy’s day-to-day operations, ensuring the safety and success of our programs.

Responsibilities:

• Consistently evaluate local markets, price points, engagement, and opportunities for future offerings.
• Innovate by researching the camp industry for new ideas, programs, and activities to implement, which involves staying up-to-date with industry trends, attending conferences and workshops, and networking with industry professionals to bring innovative ideas and programs to the Academy.
• Promote retention and continued involvement with the Academy.
• Look for opportunities during local school break periods (winter and spring) to maximize revenue.
• Continuously evaluate all programs to ensure quality, which includes regularly reviewing program outcomes, participant feedback, and industry trends to identify areas for improvement and innovation.
• Develop short and long-term goals for the Academy.
• Work with the Executive Director of Operations and the Assistant Director of Athletics to schedule facilities in a coordinated manner.
• Secure facility needs via the Menlo FMX platform.
• Maintain camp registration pages in ARMS Camps.
• Identify, engage, and manage staff from the College Department of Athletics and otherwise.
• Work with the marketing team to create program landing pages and marketing material.
• Lead all marketing and promotion efforts for the academy.
• Create clear and concise communication plans for prospective and registered participants, which include developing a communication strategy, creating content for various communication channels, and ensuring timely and accurate communication with prospective and registered participants.
• Work with the Assistant Director of Athletics for Business and Human Resources to:
  • Develop a risk management plan, which involves identifying potential risks, developing strategies to mitigate these risks, and ensuring all staff have been trained and prepared to handle emergencies.
  • Create and manage the payment portal.
  • Maintain and continuously access waivers.
  • Ensure all athletic program staff are CPR, First-Aid, and AED certified.
• Work with the Associate Director of Athletics to order, maintain, store, and inventory equipment, which includes identifying equipment needs, sourcing and purchasing equipment, ensuring equipment is stored correctly and maintained, and conducting regular inventory checks.
• Assure safety equipment is checked regularly.
• Develop systems that provide for the daily maintenance and upkeep of facilities.
• Develop emergency action plans for each program and facility.
• Develop and communicate with parents/guardians about drop-off and pick-up procedures for minors.
• Respond to all member and parent/guardian inquiries with urgency and strive to build strong relationships through interactions with them.
• Lead all academy staff meetings to problem solve and encourage staff input and opinions effectively.
• Ensure all camp staff have the information needed for rosters, attendance sheets, etc.
• Ensure that all camper lists and information are accurate and up to date at all times.
• Prepare and manage annual department budgets, which includes working with the Executive Director of Operations and Assistant Director of Athletics to develop a comprehensive budget, monitor and control expenses, and prepare regular financial reports.

Qualifications

• Bachelor’s degree
• Sales, marketing, and/or management experience
• Self-starter who can prioritize and be productive with minimal oversight
• Extraordinary attention to detail, written and oral communication, and customer service skills
• Experience successfully leading a team
• Knowledge and experience in Word, Excel, PowerPoint and POS systems
• Cultural competence and responsiveness
• Personal integrity, emotional intelligence, and a sense of humor
• A commitment to the mission and values of Menlo College

About Menlo College:

Menlo College is a tight-knit community of exceptional, involved people. Faculty members teach and mentor from their perspectives as scholars, entrepreneurs, managers, and community leaders. A non-profit, four-year undergraduate and graduate school, Menlo College attracts students from all over the world, young adults who are committed to learning, playing intercollegiate sports, starting and leading organizations, and volunteering in the community. In support of experiential learning, all business majors at Menlo College are required to complete a 6-unit internship prior to graduation. Psychology majors are also strongly encouraged to complete a for-credit internship. The Menlo College Internship Program is designed to help students apply the knowledge and skills they gain in the classroom to professional settings. Menlo’s internship program was deemed the most innovative in the state of California in 2019.

Athletics features prominently at Menlo, with more than 50% of students participating as varsity athletes, and yet more students engaged in athletics through club, intramural, and recreation sports. As a member of the NCAA D II Pacwest Conference, the Department of Athletics strives to complement the Menlo College experience by developing future leaders through its intercollegiate athletics program. Talented and driven coaching and support staff recruit student-athletes who display leadership skills, strong character, a commitment to academics and a high level of athletic skill. With quality programs, the department is a source of pride for the College and the surrounding community; in the most recently-completed full season, we recorded six team conference titles, two national team titles, nine individual national championships, and 21 All-Conference awardees — the best year in the College’s 96-year history. We expect better years to still be ahead.

Athletics at Menlo College reflects our commitment to providing an equitable, supportive and diverse environment that will teach student-athletes to compete with integrity and sportsmanship, act responsibly and take on leadership roles on their teams, in the classroom, on the College campus and in the community.

The campus is located 30 miles south of San Francisco, in the heart of Silicon Valley – one of the world’s most entrepreneurial and innovative locations. Silicon Valley is renowned as an innovation incubator overflowing with opportunities for experience-based learning.

In recognition of the quality of Menlo’s program, the College was named “Best in the West” by The Princeton Review in their most recent ratings, a recognition that has been earned for twelve uninterrupted years. AffordableCollegesOnline.org (AC Online) brought additional recognition to the quality of the Menlo College experience when they named Menlo as one of the 4-year colleges in California with the best lifetime return on investment (ROI).

Application Instructions:

Please apply with a cover letter and current resume. Submission of all application materials in an electronic format is highly encouraged. Applications will be reviewed on a rolling basis until the position is filled. Please email materials to:

Menlo College
Attn: Human Resources Department
1000 El Camino Real, Atherton, CA 94027-4301
hr@menlo.edu

Menlo College is an Equal Opportunity Employer with a strong commitment to diversity. All prospective Menlo College employees are required to satisfy a background check, as well as clearance annually for the operation of a motor vehicle on behalf of Menlo College